1. Types of Data Collected.
XMI collects Personal Data provided by you, information gathered automatically from your use of the Platform, information generated from cookies and other technologies, and information related to advertising or analytics. If you are a user of our Services, we will collect business information which involves data about other individuals, your business, and organizations. Specific examples of the types and categories of data collected through your use of the Platform include: your name; social security numbers or other tax identification numbers of employees and dependents; employee bank account details; business bank account information; addresses; personal and work email addresses; phone numbers; W-2 data; employee compensation amounts; business ownership information; accounting vendor records; accounting customer records; company bank statements, and various information related to accounting and human resources administration. We may also collect any comments, questions, and requests you may make through any forms or contact mechanisms on the Platform. For operation and maintenance purposes, XMI and any third-party services may collect information that records interactions with the Site, such as system logs, IP addresses, MAC addresses, or other Personal Data for this purpose. XMI may also collect technical information regarding your use of the Site, such as device type (or “UDID”), operating system, and other technical identifiers. We may collect this information automatically from your use of the Platform using cookies and other similar technologies.
XMI may generate, request, store, and anonymize certain data collected from you to improve our services and help generate trend analysis information. For example, XMI’s Human Resources Health Assessment Survey (“HR Survey”) collects the following types of information for these purposes: Name, title, e-mail, company name, company website, w-2 employee information, human resources and hiring practices, opinions on internal human resources practices, employee retention information, and audit and compliance practices. We do not sell HR Survey information to third parties.
2. Cookies and Similar Technologies.
Cookies are small computer files of information transferred to your device when visiting a website or using certain applications that contain data about your computer or device, such as a username, settings, browser history, or browsing activities. Cookies help ensure your experience a good one by helping save preferences, login information, and providing personalized features. In addition to cookies, we may also use technologies such as Google Analytics in order to gather information regarding ad campaigns, browsing activity, and general use of the services on our Platform.
3. Advertising and Analytics.
There are several third-party analytics programs that we may use to better understand user engagement and technical insights of the Platform. If you would like additional information on these services, please contact us at firstname.lastname@example.org or use the following link for more information on Google’s collection of data when visiting partner’s websites:
4. How XMI Uses Personal Data.
XMI uses Personal Data to enhance and improve your experience with our products, services, and Platform. For example, if you make an account with us, we may store your login information to make your access process easier the next time you use the Platform. Some information may be automatically gathered which will help us detect fraudulent activity. In addition to using Personal Data for any use consistent with the context for which the information was collected with your consent, we may use your Personal Data to do the following:
a. Third Party Relationships.
This may include sending notices, alerts, or communications regarding your use of the Platform or generating survey, marketing or advertising correspondence that invite participation.
c. Platform and Site Development and Improvement.
This may include the analysis of Platform or Site use and browsing activity in order to improve their functionality or resolve issues.
d. Legal Issues.
XMI may have to use Personal Data to: (i) comply with certain obligations in retaining records for certain periods; (ii) establish or defend legal claims; (iii) comply with laws, regulations, or court orders; or (iv) prevent fraud, intellectual property infringement, violation of legal principles, or misuse of the Platform.
5. Sharing Personal Data.
Information that has been sufficiently anonymized or aggregated may be shared within XMI or with third parties for any purpose. Anonymized or aggregated information will not identify you individually. We may also share Personal Data with affiliated entities, third parties, or other groups necessary to carry out our business or comply with a legal obligation. XMI may share certain information in situations such as the following:
a. XMI Subsidiaries.
b. Hired Parties.
XMI may hire third parties to perform certain services for us. Some Personal Data may be shared in order for these third parties to perform these services on XMI’s behalf.
XMI may share Personal Data with your permission or consent.
XMI is not responsible for, and this policy does not address, the privacy practices or policies of any third parties or companies such as Facebook, Apple, Adobe, Amazon, Google, Microsoft, or any other company, social media platform, operating system developer, or wireless or telecommunications service provider. The inclusion of a link on our services does not imply any endorsements of the linked sites or services by us and you assume any risks associated with visiting such sites and services.
We take appropriate and reasonable measures to protect Personal Data. These measures, sometimes taken through third-party service providers, offer sufficient protection of your Personal Data that you share. We cannot guarantee the protection of your Personal Data and will not be responsible for breaches of security beyond our reasonable control.
7. Data Retention.
The amount of time we keep and retain Personal Data will vary depending on the purpose and use of the information collected. Generally, we will retain Personal Data for as long as needed to provide services to you. Certain legal requirements dictate specific amounts of time for certain information to be retained. In other situations, we will retain Personal Data for no longer than necessary for the purposes of which the Personal Data was collected. For example, information provided by you in creating an account with our Platform will be retained for as long as your account is kept open.
Our Platform is not targeted to or intended for use by children.
9. Do Not Track (“DNT”) Requests.
This Website does not support “Do Not Track” requests because there is no common agreement on how to interpret DNT requests.