Meetings & Events

Amplify Your Brand

An Expert For Every Event

Hosting a successful meeting or event elevates your brand and gets people talking about your organization. But pulling one off doesn’t just happen—it takes vision and strategy, significant time, and a meticulous project plan.

That’s where XMI comes in.

Our team of experienced meeting, convention and event planners work on your behalf to handle every detail, from concept to completion, so you can deliver memorable experiences for your attendees.

We manage all logistical aspects, including:
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Accounting and finance

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On-site event management

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Print materials, including design and production

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Registration

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Sponsor relations

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Speaker management

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Timeline and run of show

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Venue and vendor contracting

When you partner with XMI, you’re free to focus on the most important aspects of your business, like growing revenue, developing products and services, and engaging your team.

Click the image to the left or the button below to download our quick sheet of Meetings & Events services.

Site Selection and Vendor Management

Securing every detail for your event

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The Right Site

XMI leverages more than two decades of event management experience to help your team scout out potential sites and find the best venue to suit the needs and tone of your event.
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Managing Relationships

Next, we help you negotiate with venues for the best room rates, concessions, and food and beverage minimums, as well as line up vendors to provide food, decor, photography, entertainment, transportation and other services.
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Money Matters

XMI assists with creating, managing and updating budgets for your event, which helps to keep profitability front and center. We can also review and reconcile invoices from vendors and help ensure timely payments.

Meeting and Event Marketing

From logos to social media campaigns, we’ve got your event covered

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Branding and Design

Our full suite of creative services includes branding and logo design for marketing collateral to help you reach your target audience and articulate what your organization is about in clear, compelling ways. XMI also provides digital design for event-related websites, email newsletters and event apps.
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The Perfect Program

Along with producing all the printed materials for the event, including brochures, speaker abstracts, signage and more, we keep online schedule, accommodations, registration and speaker info updated for attendees.
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Meetings and Events Success

Targeted marketing strategies help you publicize events, increase attendance and build an online following through email and social media campaigns.

A Seamless Show

With XMI on your side, you’ll sleep like a baby the week of your event

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Speaker and Entertainer Relations

Not only do we help you land the right speakers and entertainers for your audience, XMI also acts as the official contact for your organization leading up to the event, managing registration, fielding questions, and coordinating travel and hotel accommodations for speakers, sponsors, and other honorary guests.
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On-Site Event Management

When the day of the event arrives, our team of experienced meeting and event planners will be on hand to oversee every aspect, from manning the registration booth to setting up audiovisual equipment and other preferred tech, and ensure the show runs smoothly.
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Post-Event Reporting

Once the meeting wraps, we’ll develop post-conference surveys and reports that incorporate attendee observations and insights to make your next event even better.

Amplify your ambition with meetings and events support from XMI.

Experience our comprehensive growth platform today.
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