Job Opening

HR Administrator and Project Coordinator

Nov 21, 2019

Do you love managing multiple projects, prioritizing tasks and supporting a fast-paced department?   If so, we would love to hear from you! We are searching for an HR Administrator/ Project Coordinator to join our dynamic team.

The HR Administrator/Project Coordinator will provide strong administrative support to the Vice President of Human Resources managing multiple projects, the new hire preboarding and onboarding process, company-wide training, research/data analysis and internal company communications.

The ideal candidate is highly self-motivated, professional, capable of managing his/her workload and prioritizing tasks and possesses excellent writing skills with proven experience in project management, administrative support, and meeting critical deadlines.


  • Provide support to the VP of Human Resources in the development and implementation of HR strategic initiative projects & all internal HR activities
  • Manage the employee new hire preboarding and onboarding process by setting up new employee workspaces, ensuring all pre-hire processes are completed including assessments, background checks, drug screens, reference checks, etc.
  • Assist with creating and implementing companywide training program on various company tools.
  • Coordinate and manage special projects meeting critical deadlines 
  • Assemble information for presentations, projects and strategic planning
  • Design and deliver internal company newsletter
  • Research, create and edit correspondence, articles, reports/data analysis and presentations


  • Minimum 5 years experience in administrative support role with proven project management skills or other equivalent work experience
  • Strong proficiency in all MS Office applications including, Word, Excel, PowerPoint
  • Outstanding organization and time management skills in a fast-paced setting
  • Excellent attention to detail and critical thinking skills
  • Superb communication skills (oral and written)


  • An opportunity of a lifetime to join the XMI mission!
  • A highly competitive compensation package.  
  • Complete benefits package including
    • Medical, dental, vision and supplemental insurance, 
    • 401(k) with a company match
    • Paid Time Off, Paid Holidays, and a flexible work schedule.

If you are interested in joining the XMI team, please submit your resume and contact information to Or apply online.

We hope to hear from you!!

XMI is an Equal Opportunity Employer.

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