7 Signs Your Business Is Outgrowing QuickBooks

Dec 1, 2018 | 0 comments

A 2018 survey by Clutch found that the vast majority of small and mid-size businesses use QuickBooks for their accounting software. And there’s definitely a good reason for that: QuickBooks is easy to use, it’s inexpensive, and it’s reliable and stable, making it the perfect solution for when you’re just starting out.

But for all its benefits, QuickBooks also has some limitations—especially for businesses in high-growth mode.

Look for these 7 signs that it’s time ditch QuickBooks and upgrade to a more robust platform.

Business is booming

If you’re adding locations or service lines, or just have a significant increase in transaction volume, QuickBooks will have a hard time keeping up. You may be tempted to add personnel to help with invoicing, management reporting, or manually entering data, but you’d be better off looking into software that can help automate those processes—freeing up time for more important tasks.

Your team is geographically dispersed

Whether due to busy travel schedules or remote working arrangements, it can be a challenge to get the right people in the office at the right time to do QuickBooks-related tasks like approving payments, physically signing checks, and filing paper invoices.

Users are taking turns

If users are taking turns in the software or you have users across multiple networks, you’ll quickly become frustrated with QuickBooks, especially if you use the desktop version. Cloud is a big benefit for accounting software, because it can be accessed by anyone, anywhere, at any time.

You’re spending too much time on accounting

QuickBooks is meant to be, well, quick. If you or your employees are spending too much time in the software, trying to get it to do things that it was never meant to do, you should probably look into upgrading and spending those precious resources elsewhere.

You’re using more than one tool to complete accounting tasks

The best platforms are all-in-one. That means you shouldn’t have to rely on other programs to complete any given task. Find yourself in front of an Excel spreadsheet doing something you thought QuickBooks could do? It’s time to upgrade.

What’s more, relying on different tools and manual hacks can wreak havoc on your accounting process, in the form of increased human error and delays in completing accounting tasks, especially if only one or two employees understand what to do.

You aren’t getting the financial data you need

When you’re first starting out, you may not care about the ability to analyze sales data by a combination of different variables, such as order volume, customer industry, zip code or sales associate. But as your operation becomes more sophisticated, having easy access to this kind of insight can help you hone future efforts.

You’re not adhering to accounting best practices

Quickbooks lets you edit historical journal entries, delete transactions and has a limited audit trail. Safeguard your operations, get in compliance and be better prepared with a system that adheres to accounting best practices.

If you can identify with any of these warning signs—or you’re expecting your business to scale quickly—look beyond QuickBooks for your accounting software needs. If you need help understanding your options, let XMI be your guide. Give us a call at 615-248-9255 or connect with us online.


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